July 2025

Effort Certification and Reporting Technology (eCrt) 

• Fiscal Year 2025 Quarter 3 effort certification period begins 

• PI’s and Certifiers are notified that they have effort statements to certify 

• Effort Coordinators begin to proves certified statements
  

Employee One-Time Payment System (EOPS) 

• Approvals are due for semi-monthly employees (SM13)
  

Web Time/TimeClockPlus 

• Approvals are due for semi-monthly employees (SM13) 

Purchasing 

• Renewal orders based on current Fiscal Year 2025 orders must be submitted to Purchasing by July 07, 2025, to ensure processing and completion by the end of the year. (Examples: space and equipment rentals/leases, maintenance and service contracts, copiers and multiyear bid awards for commodities) 

Accounting

• Close of accounting period

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM14)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM14)

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM14)

Employee One-Time Payment System (EOPS) and Electronic Personnel Action Form (EPAF) 

• Approvals are due for monthly employees (MN08)
  

Chrome River Expense Management System 

• PCard expense reports due (cycle ending July 3, 2025) 

Effort Certification and Reporting Technology (eCrt) 

• Fiscal Year 2025 Quarter 3 Effort Certification period ends 

• All effort statements should be certified and processed 

Purchasing 

• Encumbrances on educational and general (E&G) funds (funds that start with a 10) only roll one year. The encumbrance should be expended by the second year; otherwise, the encumbrances will be systematically closed on July 25, 2025 

• E&G encumbrances that rolled from FY 2024 to Fiscal Year 2025 will not roll to Fiscal Year 2026. If there is a legitimate business need to reestablish or keep an encumbrance open, contact Purchasing 

Electronic Personnel Action Form (EPAF) 

• Approvals are due for semi-monthly employees (SM15)