September 2023

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM17)
• EOPS for semimonthly employees must be fully approved by September 1 for payment to post against Fiscal Year 2023 funds

Purchasing                

• All Fiscal Year 2024 orders must have an accounting date of September 1, 2023 or later
• No TechBuy punch-out orders using Fiscal Year 2024 funding may be entered or submitted before this day

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM17)

Payment Services

• Purchasing card (PCard) statement close date is September 2, 2023. Charges on September 1, 2023 statements will be applied to Fiscal Year 2023

Accounting

• Fiscal Year 2023 consumable supplies/goods for resale inventory counts as of August 31, 2023 are due to Accounting Services. The Inventory Form is available online.
• Fiscal Year 2023 holding accounts and unidentified wire claims are due to Accounting Services. The Holding Account Report is available online
• Fiscal Year 2023 Non-Contract Revenue Accrual Invoice Forms (INs) are due to Accounting Services. The IN is available online
• Budget Revisions indicating funding transfers and other FOAP adjustments must be entered into the Budget Revision System so that related funding transfers can be processed prior to close
• Questions regarding fund balances for Fiscal Year 2023 transaction details are due to Accounting Services

Student Business Services

• Fiscal Year 2023 cash receipts must be submitted through the Cash Receipts System and approved by intermediate approvers

Payment Services

• Fiscal Year 2023 travel vouchers and required documentation are due to the Travel Office
• Fiscal Year 2023 invoices and receiving reports are due to Payment Services
• Purchasing card (PCard) transactions that posted to Citibank by August 31, 2023 must be added to a Chrome River expense report and submitted for approvals. The report and all supporting documentation must be received by the PCard office by close of business, September 6, 2023. Expense reports should be submitted weekly in Chrome River throughout the month of August for any Fiscal Year 2023 purchases
• Chrome River Expense Management System
  PCard expense reports due (cycle ending September 3, 2023)

Accounting          

• Fiscal Year 2023 FiTS transactions (cost transfers (CTs), interdepartmental vouchers (IVs), internal purchase funding transfers (IPFTs), and revenue transfers (RTs)) must be entered and approved by department approvers
• Fiscal Year 2023 contract revenue accruals must be entered into the Contracting/Accounts Receivable System
• Other expense accruals and related supporting documentation must be received by Accounting Services at accountingelp@ttuhsc.edu on expense accrual form

Accounting

• Close of accounting period
• The August 2023 accounting period (12 Fiscal Year 2023) in Banner will close at the end of the day September 10, 2023. An accrual period for Fiscal Year 2023 will remain open for a period of time after that date. Any entries made during the accrual period will require approval from Accounting Services

FSM/Budget

• The Fiscal Year 2023 roll to Fiscal Year 2024 will take place September 11, 2023. All financial systems will be closed to transaction processing from Sunday evening through Tuesday morning.
• Budget will roll positions to Fiscal Year 2024 Approved Status and encumber salaries for Fiscal Year 2024. Cognos will be available and will reflect August Balances

Accounting

• Questions regarding fund balances for Fiscal Year 2023 after August close due.
• Fiscal Year 2023 funding deficits covered from backup FOPs (Fund Organization Program code) unless alternate FOP information is received by September 12, 2023

Accounting

• Fiscal Year 2023 funding deficits will be covered from backup FOPs (Fund Organization Program code) September 13, 2023

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM18)

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM18)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM18)

Electronic Personnel Action Form (EPAF)

• Approvals are due for monthly employees (MN10)

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM19)