July 2023

Effort Certification and Reporting Technology (eCrt)

• Fiscal Year 2023 Quarter 3 effort certification period begins
• PI’s and Certifiers are notified that they have effort statements to certify
• Effort Coordinators begin to proves certified statements

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM13)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM13)

Purchasing

• Renewal orders based on current Fiscal Year 2023 orders must be submitted to Purchasing by July 07, 2023 to ensure processing and completion by the end of the year. (Examples: space and equipment rentals/leases, maintenance and service contracts, copiers and multiyear bid awards for commodities)

Accounting

• Close of accounting period

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM14)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM14)

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM14)

Electronic Personnel Action Form (EPAF)

• Approvals are due for monthly employees (MN08)

Employee One-Time Payment System (EOPS)

• Approvals are due for monthly employees (MN08)

Chrome River Expense Management System

• PCard expense reports due (cycle ending July 3, 2023)

Effort Certification and Reporting Technology (eCrt)

• Fiscal Year 2023 Quarter 3 Effort Certification period ends
• All effort statements should be certified and processed

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM05)

Purchasing

• Encumbrances on educational and general (E&G) funds (funds that start with a 10) only roll one year. The encumbrance should be expended by the second year; otherwise, the encumbrances will be systematically closed July 28, 2023
• E&G encumbrances that rolled from FY 2022 to Fiscal Year 2023 will not roll to Fiscal Year 2024. If there is a legitimate business need to reestablish or keep an encumbrance open, contact Purchasing