September 2022

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM17)
• EOPS for semimonthly employees must be fully approved by September 1 for payment to post against Fiscal Year 2022 funds

Purchasing

• All Fiscal Year 2023 orders must have an accounting date of September 1, 2022 or later
• No TechBuy punch-out orders using Fiscal Year 2023 funding may be entered or submitted before this day

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM17)

Payment Services

• Purchasing card (PCard) statement close date is September 2, 2022. Charges on September 1, 2022 statements will be applied to Fiscal Year 2022

Accounting

• Fiscal Year 2022 Non-Contract Revenue Accrual Invoice Forms (INs) are due to Accounting Services. The IN is available online
• Fiscal Year 2022 consumable supplies/goods for resale inventory counts as of August 31, 2022 are due to Accounting Services. The Inventory Form is available online
• Fiscal Year 2022 holding accounts and unidentified wire claims are due to Accounting Services. The Holding Account Report is available online
• Questions regarding fund balances for Fiscal Year 2022 transaction details are due to Accounting Services

Student Business Services

• Fiscal Year 2022 cash receipts must be submitted through the Cash Receipts System and approved by intermediate approvers

Payment Services

• Purchasing card (PCard) transactions that posted to Citibank by August 31, 2022 must be added to a Chrome River expense report and submitted for approvals. The report and all supporting documentation must be received by the PCard office by close of business, September 6, 2022. Expense reports should be submitted weekly in Chrome River throughout the month of August for any Fiscal Year 2022 purchases
• Chrome River Expense Management System PCard expense reports due (cycle ending September 3, 2022)

Accounting

• Fiscal Year 2022 FiTS transactions (cost transfers (CTs), interdepartmental vouchers (IVs), internal purchase funding transfers (IPFTs), and revenue transfers (RTs)) must be entered and approved by department approvers
• Fiscal Year 2022 contract revenue accruals must be entered into the Contracting/Accounts Receivable System

Payment Services

• Fiscal Year 2022 travel vouchers and required documentation are due to the Travel Office
• Fiscal Year 2022 invoices and receiving reports are due to Payment Services

Accounting

• The August 2022 accounting period (12 Fiscal Year 2022) in Banner will close at the end of the day September 10, 2022. An accrual period for Fiscal Year 2022 will remain open for a period of time after that date. Any entries made during the accrual period will require approval from Accounting Services

Budget

• The Fiscal Year 2022 roll to Fiscal Year 2023 will take place September 11, 2022. All financial systems will be closed to transaction processing from Saturday evening through Monday morning. Budget will roll positions to Fiscal Year 2023 Approved Status and encumber salaries for Fiscal Year 2023. Cognos will be available and will reflect August Balances

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM18)

Accounting

• Questions regarding fund balances for Fiscal Year 2022 after August close due.
• Fiscal Year 2022 funding deficits covered from backup FOPs (Fund Organization Program code)

Accounting

• Questions regarding fund balances for Fiscal Year 2022 transaction details included in Cognos reports after August close are due September 15, 2022. Deficits will be covered from backup FOPs (Fund Organization Program code) September 16, 2022, unless alternate FOP information is received by September 15, 2022

Accounting

• Fiscal Year 2022 funding deficits will be covered from backup FOPs (Fund Organization Program code) September 16, 2022

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM18)

Electronic Personnel Action Form (EPAF)

• Approvals are due for monthly employees (MN10)

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM18)

Approvals are due for monthly employees (MN10)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM18)

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM19)