September 2020

All FY 2021 orders must have an accounting date of Sept. 1, 2020 or later.

No TechBuy punch-out orders using FY 2021 funding may be entered or submitted before this day.

EOPs for SM employees must be approved for payment to post against FY 2020 funds.

WEB TIME/TimeClockPlus approvals due - Semi-monthly employees.

• (SM17) Approvals due for semi-monthly employees

Citi PCard statement close date.

FY 2020 Non-Contract Revenue Accrual Invoice Forms (INs) are due to Accounting Services.

FY 2020 consumable supplies/goods for resale inventory counts as of Aug. 31, 2020 are due to Accounting Services.

Questions regarding fund balances for FY 2020 transaction details are due to Accounting Services.

FY 2020 holding accounts and unidentified wire claims are due to Accounting Services.

FY 2020 cash receipts must be submitted through the Cash Receipts System and approved by intermediate approvers.

FY 2020 contract revenue accruals must be entered into the Contracting/Accounts Receivable System.

FY 2020 FiTS transactions (cost transfers (CTs), internal purchase funding transfers (IPFTs), interdepartmental vouchers (IVs), and revenue transfers (RTs)) must be entered and approved by department approvers.

PCard allocations must be completed by 12 p.m. (MST).

FY 2020 travel vouchers and required documentation are due to the Travel Office.

FY 2020 invoices and receiving reports are due to Payment Services.

Close of accounting period.

FY 2020 roll to FY 2021; all financial systems closed to transaction processing.

Budget will roll positions to FY 2021 approved status and encumber salaries for FY 2021.

Electronic Personnel Action Form (ePAF) - Semi-monthly employees

• (SM18) due for semi-monthly employees

Questions regarding fund balances for FY 2020 after August close due.

FY 2020 funding deficits covered from backup FOPs(Fund Organization Program code).

Employee One-Time Payment System (EOP) - Semi-monthly employees

• (SM18) due for semi-monthly employees

FY 2020 funding deficits will be covered from backup FOPs Sept. 15, 2020.

WEB TIME/TimeClockPlus approvals due - Semi-monthly employees.

• (SM18) Approvals due for semi-monthly employees.

EOPs and ePAF - Monthly employees.

(MN10) Approvals due for monthly employees.

Electronic Personnel Action Form (ePAF) - Semi-monthly employees

• (SM19) due for semi-monthly employees

Employee One-Time Payment System (EOP) - Semi-monthly employees

• (SM19) due for semi-monthly employees