July 2020

Renewal orders based on current FY 2020 orders must be submitted to Purchasing by July 10, 2020 to ensure processing and completion by the end of the year. (Examples: space and equipment rentals/leases, maintenance and service contracts, copiers and multiyear bid awards for commodities.)

WEB TIME/TimeClockPlus approvals due - Semi-monthly employees

• (SM13) Approvals due for semi-monthly employees

Renewal orders based on current FY 2020 orders must be submitted to Purchasing

Close of accounting period

Electronic Personnel Action Form (ePAF) - Semi-monthly employees

• (SM14) due for semi-monthly employees

Employee One-Time Payment System (EOP) - Semi-monthly employees

• (SM14) due for semi-monthly employees

WEB TIME/TimeClockPlus approvals due - Semi-monthly employees

• (SM14) Approvals due for semi-monthly employees

Employee One-Time Payment System (EOP) and Electronic Personnel Action Form (ePAF) - Monthly employees

• (MN08) Approvals due for monthly employees

Electronic Personnel Action Form (ePAF) - Semi-monthly employees

• (SM15) due for semi-monthly employees

Encumbrances on educational and general (E&G) funds (funds that start with a 10) only roll one year. The encumbrance should be expended by the second year; otherwise, the encumbrances will be systematically closed July 31, 2020.

E&G encumbrances that rolled from FY 2019 to FY 2020 will not roll to FY 2021. If there is a legitimate business need to reestablish or keep an encumbrance open, contact Purchasing.